The City Clerk's Office consists of four divisions: Administration, Passports, Elections, and Records Management. The Elections Division is mobilized only during the period when elections are conducted.

The City Charter mandates that the City Clerk keep all books, papers, records and other documents; attend all meetings of the Mayor and Common Council; and keep minutes of all Council meetings.  Many public records are accessible online by clicking Search For Records Online.  The City Clerk is empowered to administer all oaths, keep a record of all demands, maintain official books and records (keeping them properly indexed and open to public inspection), accept passport applications and to countersign all warrants.

Responsibilities

In addition to Charter-mandated services provided by this office, the City Clerk is also responsible for serving as filing officer for Statements of Economic Interest, Campaign Statements, and Appeals. The Clerk's Office processes liens for unpaid assessments on business registration accounts, building, weed and vehicle abatement. Processing ordinances and resolutions, coordinating required legal advertisements, and preparing all Council agendas are done by the City Clerk's Office.

The City Clerk's Office operates the Passport Acceptance Facility and is designated as an acceptance facility by the Department of State for the purpose of accepting applications for passports and administering oaths in connection therewith.

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ADMINISTRATION

Council Meeting Agendas and Backups
General Outline of Action Required and Deadlines for Charter Amendments